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Bylaws

CONSTITUTION AND BY-LAWS

ADOPTED 1-12-77
REVISED 1-9-85 & 1-12-87

ARTICLE I
Name

The name of this organization shall be COLUMBUS CLAIMS ASSOCIATION, INC.

ARTICLE II
Object

The purpose of this organization shall be to cultivate good fellowship, to exchange information concerning matters of interest to the membership, to vigorously combat fraudulent claims, to promote the highest ethical practice in claims work and to promote professionalism among the members.

ARTICLE III
Membership

Section 1.  ACTIVE MEMBER.  Any investigator, adjuster, claims supervisor, claims trainer, or attorney in the employ of an insurance company, or any other person devoting the majority of his or her time to the defense or handling of claims for insurance companies or any person similarly employed for claims handling by any organization or corporation, is eligible for membership.

Secion 2.  ASSOCIATE MEMBER.  Any individual who performs tasks allied with the servicing of insurance claims may become an associate member of this Association provided he or she complies with this Constitution, and shall be subject and entitled to all of the duties and privileges of membership except the right to vote and hold office.

Section 3.  LIFETIME MEMBER.  Lifetime members shall consist of past presidents of this Association providing he or she is a member in good standing and has not been dropped from membership.  All past presidents of this Association upon completion of their term of office shall become a Lifetime Member.  Other worthy active or retired members may be appointed a Lifetime Member by the recommendation of the President with the approval of the Executive Committee.  Lifetime Members shall not be required to pay annual dues but will be required to pay the membership cost for attending Association functions.

Section 4.  HONORARY MEMBER.  Any person who has distinguished one’s self through service to this Association may be appointed by the President and approved by the Executive Committee.  Honorary Members will not be required to pay annual dues and will not have voting privileges.

Section 5.  MEMBERSHIP APPLICATION.  Such members shall be enrolled upon filing the prescribed written application with the Membership Committee.  A member in good standing for the previous year  does not have to submit a new membership application for the approaching year.

Section 6.  Failure to pay annual dues by the established date will automatically terminate membership.  Past members may join the Association by the annual dues in addition to the current initiation fee.

Section 7.  GRANDFATHER CLAUSE.  Any member in good standing at the adoption of this Constitution shall automatically become a member in good standing of the reorganized Columbus Claims Association, Inc.

ARTICLE IV
Rights and Duties of Members

Section 1.  All members are expected  to attend the regular meetings, take part in discussions and to serve on committees when appointed.

Section 2.  No one may vote unless present, except by proxy, providing that such proxy vote shall be in writing and submitted by mail directly to the Secretary.  There shall be no proxy vote via voci.  Only active members have the right to vote.

Section 3.  Acceptance of membership carries with it the agreement to keep everything of a confidential nature discussed at meetings of the Association or the Committees in strict confidence unless when otherwise agreed.  Further, that special knowledge gained through membership in this Association shall not be used against the interest of an individual member nor any company having a duly accredited representative in the Association.

ARTICLE V
Dues and Assessments

Such dues as may be deemed necessary may be established by the Executive Committee.

When deemed necessary, an assessment may be levied in addition to the regular dues by the plurality vote of the members present at a regular meeting.  The date for payment of the annual dues will be established annually by the Executive Committee.

ARTICLE VI
Officers and Their Duties

Section 1.  The officers of this Association shall consist of a President, a Vice-President, a Secretary, a Treasurer and an Assistant Treasurer.

Secion 2.  The President shall preside at all meetings of the Association and Executive Committee.  He may call special meetings of the Association and or Executive Committee whenever he deems such meetings necessary and advisable.  The President shall be chairman ex-officio of all committees.

Section 3.  The Vice- President  shall perform the duties of the President when the latter is absent or incompacitated.

Section 4.  The Secretary shall notify the membership of the time and place of all meetings, take minutes of all business meetings and handle correspondence for and on behalf of the Association, except that which fails to province of a duly constituted committee.  He shall keep an active register of the membership.

1. Name
2. Address
3. Company represented

Section 5.  The treasurer shall collect all dues and assessments, keep records of all money received and expended and make a report thereof at the annual meeting or when directed to do so by the President.

Section 6.  The Assistant Treasurer shall assist the Treasurer and perform such duties as assigned to him or her by the Treasurer or President.

Section 7.  Should any office become vacant, for any reason, the President shall appoint a member to fill the vacancy, subject to confirmation by the Executive Committee.

ARTICLE VII
Executive Committee and Trustees

Section 1.  The Executive Committee of the Association shall consist of the current officers and the last three retiring Presidents.  The last three retiring Presidents shall act as Trustees.  The President of the Association shall be the Chairman of the Executive Committee.

Section 2.  The Executive Committee shall have general control and management of Association affairs.

Section 3.  All of the capacity of this Association shall be vested in, and all of its power and authority shall be exercised by the Executive Committee.

Section 4.  The Trustees shall be three (3) and shall remain in office until their successors are installed at the January meeting.

ARTICLE VIII
Meetings

Section 1.  Meetings of the Association shall be held at such time and place as may be determined by the Executive Committee.

Section 2.  The annual meeting of the Association shall be held in the month of January.

Section 3.  Special meetings of the Association shall be held subject to the call of the President or the Executive Committee.

Section 4.  There is no quorum requirement.  All questions shall be decided by a plurality vote of the membership present at the meeting.

Section 5.  The Executive Committee shall meet whenever it is deemed advisable by the President or any member of the Committee.

Section 6.  Five members of the Executive Committee shall constitute a quorum at any one of its meetings.  Written notice shall be given to each member of the Executive Committee in advance of the meeting date.

Section 7.  Notification of any regular or special meeting of the Association shall be sent in writing.  Such notification shall be sufficient if mailed to the last known address of the member, as the same shall appear upon the roll of the roster of membership.

ARTICLE IX
Committees

The following Committees shall be appointed, annually, by the President.

Section 1.  MEMBERSHIP COMMITTEE.  The Membership Committee shall be appointed from the general membership by the President with the Secretary to act as chairperson.  The Committee is charged with the responsibility of evaluating written applications for memberships and making recommendations to the Executive Committee.

Section 2.  EDUCATIONAL COMMITTEE.  The purpose of the Educational Committee is to promulgate the cause of education for active members.  This can be done by an annual educational seminar, recognition, or the sponsorship of educational courses.

Section 3.  DIRECTORY COMMITTEE.  The Directory Committee shall be responsible for the solicitation and publication of an annual directory.  The Vice-President shall act as chairperson.

Section 4.  NOMINATING COMMITTEE.  The Nominating Committee shall consist of the President as chairperson, one member of the Executive Committee and one person from the active membership at large.  The committee shall nominate one candidate for each elective office, and submit names of said candidates to the membership.   The Committee shall supervise the election at the November meeting, and shall act as Tellers Committee, at the election.

Section 5.  GRIEVANCE COMMITTEE.  There shall be a Grievance Committee whose purpose will be to consider charges that may be filed in writing against any member.  It shall be the duty of the Committee, after investigation, to recommend to the Executive Committee that the charges are unfounded or with respect to such member, that he or she shall be reprimanded or expelled.  This Committee shall comprised of five (5) active members.

Section 6.  The President shall appoint such other committees as shall be deemed necessary.

ARTICLE X
Procedure at Meetings

Section 1.  Procedures and Order of Business for meetings shall be determined by the President and/or the Executive Committee.  Any conflict in procedure or Order of Business shall be resolved by the current edition of Roberts Rules and Order.

ARTICLE XI
Election of Officers

Section 1. The election of officers shall be held at the meeting of the Association in November and taken by an oral vote.

The Nominating Committee will act in accordance with Article IX, Section 4.

Any member in good standing not present at the election meeting may be elected to office or position of trustee providing that such member has prior to that date expressed his or her intention of accepting such office if elected.

A plurality vote is required.

Section 2.  Each officer and trustee shall take office at the January meeting and shall continue in office until a successor is installed.

Section 3.  All officers and trustees shall serve without personal compensation.

Section 4.  Should any trustee position become vacant due to death, resignation or otherwise, this position shall be filled by the Executive Committee at a special meeting of said committee.  Such appointed trustee shall serve until the next regular intallation of officers and trustees.

ARTICLE XII
Amendments

The Constitution and By-Laws may be amended by a 2/3 vote of the active members present at any meeting of the Association.  Before any amendment to the Constitution and By-Laws shall be voted on at any meeting, notice thereof shall be given by the Secretary of this Association to each active member no less than thirty (30) days prior to the time of such meeting.

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